BrainCampus

1. Introduction

BrainCampus is an institution management platform developed to support schools, colleges, and madrasas. It operates through both a web-based system and mobile application powered by the Bidyaan Education Management System.

This Privacy Policy explains how we collect, use, protect, and manage user information when you access our website or use the BrainCampus mobile application.

2. Scope

This policy applies to all users of BrainCampus, including administrators, teachers, staff, students, guardians, and institutional representatives.

3. Information We Collect

Personal Information

• Name, phone number, email address
• Student or employee ID
• Institution name
• Login credentials

Academic & Administrative Data

• Attendance records
• Exam and result data
• Fee and payment information
• Class schedules and notices
• Internal communication records

Technical Information

• IP address
• Device type and operating system
• Browser type
• App usage logs and access timestamps

4. How We Use Information

• Manage academic and administrative processes
• Process attendance and results
• Handle fee management and reporting
• Send notifications and announcements
• Improve system performance and security
• Provide technical support

We do not sell or rent personal information.

5. Mobile Application Permissions

Depending on enabled features, the BrainCampus app may request:

• Internet Access – For data synchronization
• Camera – For profile photos or document uploads (if enabled)
• Storage – For saving reports or downloaded files
• Location (Optional) – For GPS-based attendance tracking if activated by the institution

The app does NOT access call logs, SMS logs, contacts, or background audio recordings.

6. Data Sharing

Data may be shared only with:

• Authorized institutional administrators
• Trusted hosting or cloud service providers
• Payment gateway providers (if online payment is enabled)
• Government authorities when legally required

7. Data Security

We implement security safeguards including encrypted authentication, secure servers, database protection, and role-based access control to prevent unauthorized access or misuse.

8. Data Retention

Data is retained while the institution remains an active client or as required by applicable legal obligations.

9. Children's Privacy

BrainCampus serves educational institutions and processes student data under the authority of schools and guardians. We do not knowingly collect personal information from children without institutional authorization.

10. User Rights

Users may request access, correction, or deletion of personal data where legally applicable through their institution administrator.

11. Policy Updates

We may update this Privacy Policy periodically. Updated versions will be published on this page with a revised effective date.